Video conferencing has become a big part of the world we live in. Many businesses worldwide rely on this form of communication, whether it’s to speak to prospects, clients or colleagues. It’s important you have the video conferencing system you can trust.
Choosing the right video conferencing solution for your business is important, that is why we come to your office for a FREE site visit, to review you space and discuss your requirements prior to quoting, alternatively we can also offer a telephone or video chat consultation. We then get to work, designing you a solution best suited for your business.
There are 3 main considerations to keep in mind when deciding on your video conferencing solutions.
They are: integration, room size/number of people using your room and what your video conferencing system/room is used for and who is using it.
What applications does your business use? Are you using Microsoft Teams? Zoom? Google Meet? Skype? Do you use multiple applications?
We offer solutions that can be locked to specific applications eg, where only Microsoft Teams can be used in certain rooms. However, sometimes this can cause future issues if you have someone that wants to have a Zoom meeting in your locked room and is unable to. We offer Hybrid room solutions that enable the use of all applications.
2. Size of your room & How many people sit in the meeting
Below is a guide to differentiate the types of meeting room sizes to determine your video conferencing requirements:
- Huddle Room/Huddle Space:
3 to 5/6 people
Length: 2 to 5 meters
- Medium Meeting Room/Small Boardroom:
6 to 10 people
Length: 5 to 7m
- Large Meeting Room/Boardroom:
10 to 20 people
Length: 8+ meters (generally quite a wide room)
- Auditorium/Custom Video Conferencing/Presenting space:
3. What your video conferencing system/room is used for and who is using it.
Are you a large corporation? Do you provide a public meeting space? Is your boardroom only used by staff or a range of outside presenters?
Video conferencing solutions can be tailored for small scale usage, only by staff within your organisation, all operating with the same network and applications. However, if your meeting room is used by a range of people, including those from outside your organisation, issues can arise with people modifying the existing PC, altering settings and impacting on the functionality for subsequent users. In these circumstances we can offer a BYOD room solution which has the ability for anyone to bring their own device and connect to the system without the need to utilise and alter a dedicated PC.
The above is a brief guide to some considerations to take into account when choosing a video conferencing solution for your business. Bespoke solutions for video conferencing can take into account these three main factors, they can also incorporate a large number of other variables including:
Additional microphones, cameras, speakers or displays and their placement, touch control systems and interactive technology, mobile solutions, wireless connectivity and cabling requirements.
Addressing all these factors can create a trustworthy, easy to use video conferencing solution. Leave it to the experts to consider these factors and design a solution best suited to your business.
Call us on (08) 9228 1681 to book in for a free AV site analysis so we can discuss all your requirements and provide a quote for a video conferencing solution you can trust.
Director of 3 Monkeys Audiovisual
PH: (08) 9228 1681